# FVSD Acceptable Use Policy — Quick Reference

This is a summary of key points from FVSD's Acceptable Use Policy for technology. All staff are expected to follow these guidelines when using FVSD devices, accounts, and network resources.

## Key Points

### FVSD Devices and Accounts Are for Work Use

- FVSD computers, email, and accounts are provided for **work and educational purposes**
- Limited personal use is acceptable as long as it doesn't interfere with your duties or violate any policies
- All activity on FVSD devices and networks may be **monitored and logged**

### Passwords and Account Security

- **Do not share your password** with anyone — including colleagues, students, and family members when working from home
- **Do not use your FVSD password** for personal accounts or websites
- Lock your computer when stepping away (**Windows key + L**) — FVSD devices are configured to lock automatically after **30 minutes of inactivity**, but you should lock manually whenever you leave your device unattended
- Report any suspected unauthorized access to IT immediately

### Mobile Devices

- Any mobile device (phone, tablet) accessing FVSD data through apps like Outlook or OneDrive must have a **passcode, FaceID, or fingerprint** lock enabled
- Only **FVSD-owned devices** may connect to the internal school network — personal devices may only connect to the guest/isolated network
- Any **lost or stolen** FVSD device must be reported to IT immediately

### Email and Communication

- Use professional language in all FVSD email and chat communications
- **Do not open suspicious emails** — use the Phish Alert Button to report them (see the [Phishing Awareness](09-phishing-awareness.md) article)
- Do not send sensitive student or staff information through unsecured channels

### Student Data and Privacy

- Student information is **confidential** — only access records for students you work with directly
- Do not store student data on personal devices or personal cloud accounts
- Follow FOIP (Freedom of Information and Protection of Privacy) requirements when handling personal information

### Software and Downloads

- **Do not install software** on FVSD devices — submit a request to IT
- Do not download or use unauthorized tools, browser extensions, or applications
- Web-based tools that handle student data must be approved by IT to ensure they meet privacy requirements

### Personal Electronic Devices

- **Students** are not permitted to use, have visible, or have easily accessible any personal electronic device during the school day (8:15 AM until buses leave)
- **Staff** may only use personal devices during unassigned time — personal devices must not be visible during instructional time or in areas where students are present
- Social media platforms are restricted on school networks and devices
- Medical exemptions (e.g., glucose monitoring) require a doctor's letter submitted to the Associate Superintendent of Operations

### Cybersecurity Training

- All staff are required to **periodically complete cybersecurity awareness training** and participate in phishing tests (delivered through KnowBe4)
- This helps stay informed about emerging threats and prevent cyberattacks

### Network and Internet

- Do not attempt to bypass network filters or security controls
- Only FVSD-owned devices may connect to the internal network — personal devices may only connect to the guest/isolated network
- Report any network or security concerns to IT

### FVSD Equipment

- Take care of FVSD devices assigned to you
- Report lost, stolen, or damaged equipment to IT immediately
- Return all FVSD equipment when you leave the division or change roles

## Questions?

If you have questions about the Acceptable Use Policy or whether a specific use is appropriate, contact IT:

- **Submit a ticket** through the IT helpdesk
- **Email:** helpdesk@fvsd.ab.ca